Work backwards from the first guest
Agree when facilities need to be usable, then discuss the supplier-access window and setup sequence. Include decorators and caterers who arrive earlier. Share any limits on vehicle access so the proposal reflects the venue’s operation rather than only the invitation time.
Finish with an agreed removal plan
Keep facilities available for the cleanup team if needed and identify who gives access after the event. Discuss service or supply needs with an event contact who can respond during the programme. Confirm collection instructions before dismantled furniture or parked vehicles surround the equipment.
Put restroom delivery in the supplier schedule
Share the proposed toilet position with whoever coordinates tables, tents and catering equipment. Agree the sequence so later installations do not block entry or prevent collection. Include when the venue becomes available and when it must be handed back; those times can differ from the advertised start and finish of the occasion.
- Venue access window
- Sequence of supplier arrivals
- Last users and property handback