Describe the movement through the programme
An outdoor community occasion may have food, activities and entertainment in different areas. Explain those routes and the busiest intervals, along with the likely length of each visit. Include volunteers and vendors whose use extends beyond public hours.
Keep support behind the scenes workable
Discuss cleaning and replenishment if the programme runs for an extended period or repeats. Identify access windows with the organiser so servicing does not depend on crossing a crowd. Review the plan when attendance or layout changes, and keep accessible facilities and washing within the overall arrangement.
Review queues at the busiest part of the programme
Describe when food service, performances and activities bring people together. The busiest interval may matter more than a total attendance figure spread across the day. Discuss restroom positions, washing and support around that pattern, and tell the rental contact when the programme changes enough to alter the expected use.
- Peak intervals in the programme
- Facilities near separate activity areas
- How layout or attendance changes are communicated